High-volume inspection scheduling
Building inspectors might do 3-5 inspections per day during busy periods (pre-auction season, settlement deadlines). Each inspection takes 1-3 hours depending on property size. Surveyors visit 2-4 sites per day. Gas fitters might handle 4-6 compliance checks. With tight time windows (inspections often need to happen before settlement), scheduling accuracy is critical — being late can delay a property sale.
Route planning for property visits
Properties are scattered across suburbs. A building inspector might inspect a unit in the CBD, a house in the eastern suburbs, and a townhouse in the west — all in one day. Planning the route between inspections minimises drive time and ensures you arrive on time for each appointment. Factor in parking time (especially in the CBD) and the possibility of inspections running over when issues are found.
Reporting and documentation
Inspections and surveys produce detailed reports. Building inspectors document defects with photos and descriptions. Surveyors record measurements and boundary details. Gas fitters complete compliance certificates. Attaching photos, notes, and findings to each job record creates a complete audit trail. If a client calls months later with a question, you can pull up the full inspection record instantly.
Invoicing and payment terms
Inspection services are typically invoiced per inspection with payment due on completion or within 7 days. Gas fitting compliance certificates are often invoiced with the repair or installation work. Set standard pricing per inspection type so invoices are generated quickly. For building inspections, the invoice often needs to be sent immediately after the inspection — buyers and agents expect fast turnaround on both the report and the bill.
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