Spreadsheets vs DayRoute for field service scheduling
Spreadsheets are flexible — but they weren't built for a day on the road. Copying addresses into Maps, chasing version conflicts, and bolting on separate apps for invoices and receipts adds 30–60 minutes of admin most days. DayRoute puts schedule, route, invoice, and expenses in one iPhone workflow.
Why spreadsheets break down in the van
A spreadsheet tracks data; it doesn't run your workday. Field operators end up duct-taping Maps, email, and camera roll on top.
- You manually copy each address into Google Maps or Apple Maps
- No live ETAs for clients when traffic blows out your schedule
- Invoices live in another tab, tool, or Word template
- Receipt photos pile up in your camera roll with no GST breakdown
- One wrong sort order on the sheet means driving past a job you could have hit earlier
One app instead of five tabs
DayRoute connects the parts spreadsheets can't — location, timing, and money — in a single mobile workflow.
Schedule with a real map view
See jobs, drive times, and stop order together — not as rows you'll reinterpret later.
Navigate with one tap
Open your preferred maps app from each job without copy-paste errors.
Invoice from the completed job
Line items and GST fill in automatically. Send before you start the engine.
Export BAS-ready summaries
Income, expenses, and GST totals export for your accountant — no re-keying spreadsheet totals.
1 app
Schedule, route, invoice, and expenses
<10 min
Typical setup for solo operators
7 days
Free trial on Pro features
See how it works on your iPhone — 7-day free trial, no credit card required.
Who uses this
Cleaning
Replace the daily sheet with optimised cleans, client access notes, and same-day invoices.
Gardening
Manage recurring fortnightly mows without maintaining a fragile master spreadsheet.
Mobile detailing
Cluster bookings by suburb and track product costs per job.
HVAC
Log parts and trips per service call instead of a shared workbook.
Pest control
Attach treatment records and photos to jobs — not separate folders.
Pool service
Track chemical costs and visit notes per property in one place.
“My clients love knowing exactly when I'll arrive. The route planning saves me 30 minutes every day.”
Sarah
Cleaning Business Owner, Sydney
Frequently asked questions
Can I export data if I want a spreadsheet for my accountant?
Yes. DayRoute produces income, expense, and GST summaries you can share. Your accountant can still use Excel or their platform — you just stop maintaining the day-to-day sheet yourself.
I already have client lists in Google Sheets — do I start again?
You'll re-enter active clients once (usually a few minutes per client). Many operators do it over a quiet evening rather than mid-season.
Does DayRoute work if my partner also schedules jobs?
The Team plan supports shared scheduling for small crews. Solo operators use Pro; growing teams can add users when needed.
Is a spreadsheet cheaper than DayRoute?
The sheet itself is free — your time isn't. If you spend even 30 minutes a day on admin, the cost of that time usually exceeds DayRoute Pro at $19.99 AUD/month.
Replace your patchwork of tabs
Try DayRoute free for 7 days. Plan tomorrow's jobs, optimise the route, and invoice on the spot.